Characteristics of Work:
Under the supervision of the Division Head this position is responsible for performing technical-oriented clerical functions and providing administrative information in the management and support of the Division office.
Examples of Work:
The following examples are intended only as illustrations of various types of work performed. No attempt is made to be exhaustive. Related, similar, or other logical duties are performed as assigned. The Department may require employees to perform functions beyond those contained in job descriptions. The Department may modify job descriptions based on Department needs. The Arkansas Department of Transportation is an “at will” employer.
Assist management with special projects and reports.
Type correspondence, prepare and maintain personnel and correspondence records.
Collect, compile, or consolidate data and prepare various reports.
Maintain inventory movement and location paperwork.
Verify inventory and location when necessary.
Oversee receiving of new items, tag items, scan into inventory, and ensure payment.
Coordinate retirement of items from inventory, including all paperwork and entry into the Arkansas Department of Finance and Administration system.
Validate listed inventory items and schedule disposal.
Manage and track software licensing.
Create and maintain Word forms for the Department.
Obtain quotes and purchase miscellaneous items not covered under state contract using credit card or purchase order.
Order requested equipment and services.
Monitor reorder levels for ongoing hardware and software and reorder in a timely fashion.
Maintain annual service contracts and request their payment.
Maintain mobile accounts, validate for accuracy, and request their payment.
Request payment for landline services and equipment.
Assist Department employees with billing questions and addressing phone bill errors.
The educational equivalent to a diploma from an accredited high school. Demonstrated typing ability. Knowledge and experience in office procedures. Thorough familiarity with the operation of personal computers and working knowledge of Microsoft Word, Access, Excel, and Outlook. Ability to interpret and apply Department policies and procedures. Ability to operate various types of office equipment. Demonstrated skills in managing financial records including ordering and payables in a computer technical environment. Ability to recognize and identify a variety of hardware and software in an enterprise-level computing environment preferred.
(“Accredited” means the educational institution or program is accredited by an accrediting organization recognized either by the United States Department of Education or by the Council for Higher Education Accreditation.)